Rental Contract Agreement
Rates
Community Hall: $150/day
Must be at least 18 yrs. old to rent a facility or 21
years old if alcohol is present.
Hours
Facilities are available during normal business hours—from
opening of camp store to park closing (generally 8:00 am-10 pm). All visitors
and guests must leave the park by 10 pm.
This Rental Agreement – made and entered into as of the
date last set forth below, by and between The Clinton County Conservation Board
(CCCB) and ______________________________(renter(s)).
Whereas, renter desires to rent the facility from the CCCB
on the terms and conditions set forth herein and the CCCB is willing to rent
the facilities on such terms and conditions.
NOW, THEREFORE, in consideration of the mutual promises
set forth herein, and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as set forth below.
Facilities: Event: _________________
CCCB shall make the designated facility available for purposes of an event.
1.
Upon execution of the Agreement and payment of
the required deposit, the community hall shall be reserved for Renter on the
Date of _________________ Time:
__________________________ at a Rate of: ______________.
2.
Cancellations – Should you choose to cancel your
event, the rental fee is non-refundable, however, you may transfer to an
alternate date if desired. Cancellations or change of
date must be done in person in writing.
Rules
1.
Use of Property – Rental of the site includes
the use of the community hall, kitchenette, restrooms, and the outside porch
area. No events may take place or are allowed to be set up on the lawn area.
2.
Use of the property is available from 8:00 am to
10:00 pm.
3.
Open Flame – No cooking is allowed on the deck
area.
4.
All Catering companies must be self-contained
with hot boxes or have the ability to prepare and cook meals within self-contained
kitchen/trailers. Please per-approve all caterers.
5.
Kitchen trailers/vendors are allowed to park in
the designated parking lot only.
6.
All catering companies are allowed for the event
only. They are not allowed to sell/serve anyone not directly attending the
event (i.e. other park visitors, campers).
7.
The use of propane heaters inside the building
or outside on the deck is prohibited.
8.
Parking – Parking is limited to the Nature
Center parking lot only. Parking is not allowed in campsites, trails, or on the
roadways.
9.
Smoking – Smoking is prohibited inside the
building, on the deck areas, and any covered area.
10. Pets
– No pets of any kind are allowed inside the Nature Center with the exception
of service dogs. Staff must be notified of service dogs.
11. Deliveries
and Pickup – All rental items and vendor equipment must be removed at the end
of the event. We will not store items before or after your event.
12. Noise
Level – Amplified music must be maintained at a reasonable volume and is only
allowed inside the building. CCCB staff is authorized to lower sound provided
by Band or DJ if deemed too loud.
13. Alcohol
Consumption
a.
Legal drinking age in the state of Iowa is 21
years old.
b.
Vendor’s staff may not consume alcoholic
beverages while on the property during an event.
14. Cleaning
Procedures – Cleaning up after each event is critical to protecting CCCB
property.
a.
Vendors/Renters may use sinks to dispose of
water-based organic liquids and food juices only (no oils). There are no
garbage disposals.
b.
All garbage must be placed in designated
dumpsters by renters.
c.
Renters are required to wipe down /vacuum up all
areas (including tables.) A cleaning checklist must be signed at time of
reservation.
15. Decorations
– All decorations must be approved by the CCCB staff.
a.
No tape, nails or staples can be used on
building surfaces. Wire, Floral wire, non-stick tape are allowed. Hanging from
cup hooks is mandatory.
b. Candles may only be used cautiously. If using candles, drip less candles are
mandatory, must be stationary and enclosed in non-flammable containers. Battery
operated tea lights are recommended.
b.
No rice, confetti, birdseed, potpourri, glitter
or any substance of that nature. Rose or other flower petals may only be used
for decorating purposes on tables only and must be cleaned up entirely at the
end of the event.
16. It
is understood and agreed that should your group fail to adhere to all rules,
policies and conform to the proper use of the building, the CCCB may, at its
discretion, terminate this agreement and require the renting parties to vacate
the building (during the event if necessary), forfeiting any and all fees and
monies.
17. CCCB
is not held liable for events not being held due to uncontrollable
circumstances or acts of God. CCCB is bound by the policies and rules and maybe
subject to change at any time.
I/We have read and understood this agreement and the
policies it contains. I understand that if I/We or any of the guests or vendors
at the event does not comply with this agreement or the policies the event may
be immediately terminated by CCCB, in its sole discretion, and/or all deposits
made retained by CCCB. I understand and agree that, in addition, I/we will be
responsible and liable to CCCB for any costs exceeding the amount of the
retained deposit. The CCCB may take any legal action necessary to recover
additional damages.
_______________________________ _______________________ ____________________
Signature Phone
# Date
_________________________________________ _____________________________________
Address CCCB
Staff
Cleaning Checklist
You are required to clean
the facility to the condition that it was received in. Have your facility clean
and vacated prior to checkout inspection by CCCB staff.
*All counters
and cabinets wiped clean
*Kitchen
floors swept (broom provided)
*Table/ Chairs
wiped clean (must bring own rags)
*Tables/Chairs
put neatly away in storage room (on provided carts)
*Floors
vacuumed (vacuum provided)
*Refrigerator
empty and wiped out
*All trash
cans emptied and trash put in dumpster outside
Renters
Initials:________ Date:______________
